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RFID in Healthcare can be used for asset tracking of scanning or life-saving equipment.

Hospitals deal every day with massive amounts of tools, equipment and supplies, which have to be properly inventoried, allocated, cleaned, maintained, serviced, used, returned and discarded. This is a major challenge, especially if there are vendors involved that perform part of the services beyond supplying simple consumables.

Surgery departments use vendors to supply surgical kits that include tools and parts for surgeries (for instance in orthopedics, the kits include implants, special screws, mallets, prongs, forceps, etc.). These surgical kits are received, autoclaved, opened, certain parts used and the kits are then returned back to the vendor. Vendor has to autoclave and inventory the returned kits, audit what’s missing, resupply them, and store them or send them again to the hospital.

Solution Overview

RFID4U has developed Surgery Kit Tracking System that uses RFID tags attached to the kits and software  based on TAGMATIKS, the cutting-edge rapid deployment sensory adaptive network platform.

Hardware

RFID tags are attached to kits. There are two types of tags used. For reusable non-sterile kits, rugged tags that withstand autoclave are attached to the kits. For single use sterile kits, printed labels embedded with RFID tag are preferred. Fixed RFID readers are deployed as portals at dock doors, conveyors and pick areas. Handheld RFID readers with barcode scanners are used to associate the tags with the products that are barcoded.

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Software

The RFID4U Surgery Kit Tracking System Software Platform enables:

  • Automatic registration of shipping and receiving of kits
  • Item assignment to kits
  • Kit auditing and resupply
  • Inventory control
  • Kit location
  • Status update (received, autoclaved, audited, refilled, backordered, recalled, expired, etc.)
  • Communication with the ERP system

Benefits

  • Same system for tracking surgery supply kits can be deployed also in hospitals and can be used to track and manage many other important assets.
  • Complete status information on each kit.
  • Significantly reducing human effort and corresponding errors.
  • Scanning multiple tags concurrently and automatically.
  • A complete visibility of the surgical kits within the supply chain. Based on the tracking information, it is easy to manage their inventory, to see which kits are in inventory and which out at the customer.
  • A complete kit history, including the time they were shipped or returned. This prevents unnecessary manual searches and increases efficiency of kit usage.
  • The system also makes it possible to quickly verify that correct kits are shipped to the right customer therefore increasing shipment accuracy and customer satisfaction.

Same system for tracking surgery supply kits can be deployed also in hospitals and can be used to track and manage other important assets and inventory, i.e. IV pumps, EKG machines, sanitary supplies and other items. 

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